Teacher Administration
The Teacher Administration section gives the Administration Panel institute-wide visibility and control over all personnel — teaching staff across all departments, the Director/Principal account, Exam Coordinators, IQAC staff, and Non-Teaching Staff. All user types that require special portal access are managed here.
① All Teachers — Institute-Wide Directory
This view shows every teacher across all departments in a single searchable table — unlike the HOD Panel which only shows teachers within one department.
Teacher Directory Columns
| Column | What it Shows |
|---|---|
| Teacher Name & Photo | Full name with avatar, employee ID underneath |
| Department | The department this teacher is assigned to |
| Designation | Job title (Professor, Assistant Professor, Lecturer, etc.) |
| Qualification | Highest academic qualification (M.Com, M.Sc., Ph.D., etc.) |
| Experience (Years) | Total years of teaching experience — used in NAAC reports |
| Email / Username | Login credential for the Teacher Portal |
| Status | Active / Inactive badge |
| Actions | View, Edit, Reset Password, Activate/Deactivate |
Available Actions
- Edit Teacher: Update name, designation, qualification, experience, specialization, and contact details. Department reassignment is also done here — moving a teacher to a new department immediately updates their class allocations.
- Reset Password: Generates a new temporary password. The teacher must change it on next login.
- Activate / Deactivate: Disable login access without losing teaching history, marks entries, or assignment records.
- View Profile: Full profile modal with all details, current class allocations, average feedback rating, and recent activity summary.
Benefit: The Administration team can view every teacher in the institution in one place — useful for HR record updates, NAAC criterion C4 data preparation, and annual performance reviews — without visiting each HOD's portal separately.
② Director / Principal Account
The Director account grants access to the Director Panel — a read-only analytics portal showing institution-wide data, department performance comparisons, NAAC metrics, and AI-generated strategic insights.
Creating the Director Account
- Navigate to Administration → Teacher Administration → Director Management.
- Click "Create Director Account".
- Enter Full Name, Official Email, and initial Password.
- Click "Save". The Director can now log in at
/director/login.php.
| Director Portal Access | Description |
|---|---|
| Institution Dashboard | Live KPIs: total students, teachers, departments, and leave activity |
| Department Overview | Side-by-side comparison of all departments' performance metrics |
| Teacher Performance | Aggregated feedback ratings for all teachers across all departments |
| Institute Reports | Cross-department reports for management reviews and board meetings |
| NAAC & IQAC Data | Auto-compiled accreditation data from all departments |
Note: The Director account is read-only. The Director can view all data and generate reports but cannot modify student records, teacher accounts, or academic structure. All changes must go through the Administration Panel or the respective HOD Portal.
③ Exam Coordinator Accounts
Exam Coordinators manage the Question Paper Management System (QPMS) at the institution level. They receive papers forwarded by HODs and coordinate the final exam paper distribution.
Creating an Exam Coordinator
- Go to Administration → Teacher Administration → Exam Coordinators.
- Click "Add Exam Coordinator".
- Enter Name, Email, Password, and optionally the affiliated department scope.
- Save — the coordinator can log in and access the QPMS exam dashboard.
Exam Coordinator QPMS Access
- Receive and review question papers forwarded from HODs
- Approve or send back papers to HOD for corrections
- Lock finalized papers to prevent further edits
- Download securely encrypted paper bundles for printing
- Track pending vs. submitted papers across all departments with deadline status
④ IQAC Coordinator Accounts
IQAC (Internal Quality Assurance Cell) coordinators have access to institution-wide quality metrics, NAAC criterion data, and compliance reports.
- IQAC Portal Access: Read-only access to all NAAC criterion data compiled from teacher and student activities across all departments.
- Creating IQAC Account: Same process as Exam Coordinator — navigate to Administration → IQAC Management → Add IQAC Coordinator.
- Report Generation: IQAC coordinators can generate and download AQAR (Annual Quality Assurance Report) format exports with one click — populated automatically from live system data.
- Multiple IQAC Members: The system supports multiple IQAC coordinator accounts (one per criterion, if required by the institution).
⑤ Non-Teaching Staff Management
Non-teaching staff records (office staff, lab technicians, librarians, etc.) are maintained in the Administration Panel for HR and NAAC reporting purposes.
Add Staff Record
Name, designation, department, qualification, date of joining, contact, and employment type (permanent/contractual).
Edit & Update
Update staff records as designations change, staff transfer between departments, or employment terms are revised.
Export for NAAC
Non-teaching staff list exportable in NAAC Criterion 2.4 format with all required columns pre-filled.
Active/Inactive Toggle
Mark departed staff as inactive — they remain in records for audit trail but don't appear in active lists.
Note: Non-teaching staff records are informational only — they do not have login access to the LMS portal. For portal access to any system, a dedicated HOD, Teacher, or Coordinator account must be created through the respective section.
Benefit: The Teacher Administration module gives the Administration team complete personnel oversight — from classroom teachers to the Director, Exam Cell, IQAC, and support staff. All NAAC criteria requiring faculty and staff data are populated automatically from this section, eliminating manual data collection every accreditation cycle.