System Settings
The System Settings section allows the Administration team to customize the LMS to match the institution's identity — updating branding, configuring automated emails, managing active sessions, and securing the platform.
① Institution Branding
Customize how the LMS looks to all users. Branding updates made here instantly reflect across the Student, Teacher, HOD, and Director portals.
| Setting | Description | Where it Appears |
|---|---|---|
| Institution Name | The official name of the college/institute | Browser titles, login screens, PDF report headers |
| Short Name | Abbreviation (e.g., SLMT) | Sidebar headers, mobile navigation bars |
| Main Logo | Primary logo image (PNG with transparent background recommended) | Login screens, report headers, dashboard navigation |
| Favicon | Small square icon (ICO or PNG format) | Browser tabs alongside the page title |
| Primary Theme Color | Hex code selection (e.g., #0C2B4E) | Sidebars, primary buttons, table headers system-wide |
Note: When you change the Primary Theme Color, the system automatically generates appropriate hover states and text contrasts to ensure accessibility compliance.
② Email Configuration (SMTP)
To enable automated notifications (password resets, leave approvals, overdue paper reminders), the LMS must be connected to the institution's email server.
Required SMTP Settings
- SMTP Host: e.g.,
smtp.gmail.comorsmtp.office365.com - SMTP Port: Usually
587(TLS) or465(SSL) - Encryption: TLS or SSL
- SMTP Username: The email address sending the notifications (e.g.,
admin@slmt.edu) - SMTP Password / App Password: For Gmail/Office365, use an App Password rather than the account's primary password.
- "From" Name: The name that appears in the student/teacher's inbox (e.g.,
SLMT LMS Admin)
After entering the credentials, click "Test Connection". The system will attempt to send a test email to the Admin's address. If successful, click Save to activate system-wide email dispatch.
③ Active Session Management
For security monitoring, the Administration Panel provides visibility into all currently active logged-in sessions across the platform.
Live Session List
View all users currently online — showing their name, role, IP address, device/browser, and login timestamp.
Force Logout
Terminate any specific user's session instantly. Useful if a user reports a lost device or compromised account.
Clear All Sessions
Emergency action — instantly logs out every user in the system (except the current Admin). Requires confirmation.
Session Timeout Policy
Configure how many minutes of inactivity trigger an automatic logout (default is 120 minutes).
④ Admin Profile & Security
Manage the Super-Admin account details.
- Profile Update: Change the Admin's display name, contact number, and profile photo.
- Password Change: Update the admin password. Requires entering the current password first.
- Admin Audit Log: A dedicated view showing the last 50 actions performed specifically by this Admin account (login history, settings changes, bulk imports executed) — ensuring accountability for super-user actions.
Benefit: The System Settings module ensures that the LMS feels like a bespoke platform built specifically for the institution. It also provides the essential security controls (session management, email verification) required for enterprise-grade academic data protection.